Venue Shortlist

14

Ascot Racecourse

High Street, Ascot, Berkshire, SL5 7JX
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For over 300 years, Ascot Racecourse in Berkshire has been famous for hosting the world’s finest racing events including Royal Ascot. In addition to the Royal Meeting and other racedays, Ascot also has the expertise and flexibility to cater for a wide range of events from an executive meeting for 10 to an exclusive event for up to 3,000 people.

At Ascot we are committed to providing our guests with an outstanding experience whether they come racing, hold a business meeting, private dinner or exhibition at our world-class venue. Ascot has a proud reputation for having hosted some of the most prestigious multinational corporations over the years and continues to do so today, delivering truly outstanding events and memorable occasions.

With over 300 meeting rooms, and in excess of 4,000sqm of exhibition space within the 27m high atrium of the Grandstand Galleria, Ascot has everything an important event needs. Whether a private meeting, executive presentation, corporate exhibition, company conference, Christmas party or team building event, rest assured you will be accommodated in style. Bespoke weddings, including Asian weddings, as well as more unusual events, such as cycle races and circuses, can also be catered for!

Ascot’s dedicated Conference & Events team will identify the most appropriate space and facilities, work with you to create bespoke packages and assist you in creating and delivering a successful and impressive event.

Set in 179 acres of stunning parkland, Ascot is ideally situated in beautiful wooded countryside adjoining Windsor Great Park, only a 50 minute drive or train journey from Central London. Located close to the M3, M4, M40 and M25 motorways and to London Heathrow for international visitors, it offers easy access for all and excellent on-site parking.

Unique features include:
• Conference and meetings capacity from 10 to 3,000 people
• 300 meeting rooms and suites, including 217 syndicate boxes
• Flexible configuration to provide optimal seating arrangements
• State of the art facilities
• Spectacular galleria offering over 4000m2 of exhibition space within a 27m high atrium
• Beautiful lawns, roof terraces, balconies and versatile outdoor space
• Direct vehicular access and loading bay entrances
• 179 acres of stunning parkland
• Fresh produce carefully prepared on site

Outdoor Facilities:
We can also offer a whole range of outdoor activities, from archery to climbing walls, cycling races to team building horse derby, camping to shooting.

Please visit our tab to see our range of packages available for Meetings and Events.

Pavilion Suite
Max Capacity 1400

The Pavilion is a standalone building which, as a whole, has beautiful views over the Plaza Lawns with natural daylight and blackout blinds if required. The Pavilion Suite is made up of three sections, Pavilion 1, 2 & 3, all of which can be used individually or as a whole with maximum capacity of 1400 theatre style.

Room Layouts

Layout type Capacity
Banquet 1100
Classroom 810
Dinner Dance 920
Reception 1200
Theatre 1400
Click here for room layout guide
Pavilion 1
Max Capacity 400

Pavilion 1 is part of a stand alone building named The Pavilion. The pavilion has beautiful views over the plaza Lawns with natural daylight and blackout blinds if required. It is next to pavilion 2 and can be divided up or left open by partitions. Equipped with internet wireless connection. Many connection point. Hanging bars for front projection.

Room Layouts

Layout type Capacity
Banquet 300
Cabaret 240
Classroom 200
Dinner Dance 250
Reception 400
Theatre 400
Click here for room layout guide

Room Dimensions (in metres)

Length Width Height
30.80 12.70 4.70
Pavilion 2
Max Capacity 1000

Pavilion 2 is the largest of all of the Pavilions. With a private balcony leading down to the Plaza lawns and Exhibition Hall it is the perfect setting for a variety of events.
Equipped with the latest state-of-the-art lighting technology, the room has wifi, natural daylight with blackout facility, hanging bars, great views and disabled access.

Room Layouts

Layout type Capacity
Banquet 600
Cabaret 500
Classroom 400
Dinner Dance 550
Reception 1000
Theatre 900
Click here for room layout guide

Room Dimensions (in metres)

Length Width Height
49.50 14.20 5.30
Pavilion 3
Max Capacity 300

The most intimate of the three Pavilion rooms, and once again has natural daylight with the blinds. It has its own exclusive private entrance off Ascot high street, a large reception/welcome area and easy internal access to the Exhibition Hall with disabled access.

Room Layouts

Layout type Capacity
Banquet 220
Cabaret 160
Classroom 150
Dinner Dance 150
Reception 300
Theatre 250
Click here for room layout guide

Room Dimensions (in metres)

Length Width Height
22.60 16.40 4.60
Pavilion Exhibition Hall
Max Capacity 1000

As a purpose built facility the Exhibition Hall is an versatile area for both exhibitions or as a catering area. Situated on the ground floor of the Pavilion building, this area is easily accessible and well-lit. The Exhibition Hall can readily be combined with the Pavilion, providing the ideal venue for a mix of exhibition and seminar.

Room Layouts

Layout type Capacity
Reception 1000
Click here for room layout guide

Room Dimensions (in metres)

Length Width Height
44.10 18.50 3.50
Parade Ring Suite
Max Capacity 400

Located on Level 2, overlooking the magnificent Parade Ring, this Suite is the Grandstand's jewel in the crown. With floor to ceiling windows, its own private terrace, integrated PA system and TVs for presentations & videos, it is the perfect venue for corporate meetings, intimate fine dining, product launches or networking receptions.

Room Layouts

Layout type Capacity
Banquet 260
Cabaret 160
Classroom 130
Dinner Dance 200
Reception 400
Theatre 280
Click here for room layout guide

Room Dimensions (in metres)

Length Width Height
40.00 7.00 2.90
On 5 Suite
Max Capacity 300

Launched to great acclaim in 2014, this modern and elegant suite has a spectacular bar area with a private balcony and roof terrace providing superb views of the final two furlongs and the Windsor Estate beyond. This suite makes for an ideal location for Christmas parties or private dinners. Alternatively this space can be used for meetings.

Room Layouts

Layout type Capacity
Banquet 200
Cabaret 80
Dinner Dance 200
Reception 300
Theatre 200
Click here for room layout guide

Room Dimensions (in metres)

Length Width Height
51.70 7.90 2.40
Windsor Forest Suite
Max Capacity 100

With stunning views across Windsor Forest from the floor to ceiling windows, this facility is one of the most popular in the Grandstand. This sophisticated Suite exudes warmth and elegance. As a dining room, this private facility offers clients their own bar area and private covered terrace. Blackout blinds, in built projector & screen available

Room Layouts

Layout type Capacity
Banquet 70
Boardroom 28
Cabaret 56
Classroom 50
Dinner Dance 50
Reception 100
Theatre 70
Click here for room layout guide

Room Dimensions (in metres)

Length Width Height
13.50 7.50 3.90
Concourse
Max Capacity 3000

Bring your event to life in our magnificent Grandstand galleria. Light cascades into an awe-inspiring space, providing the perfect environment for a variety of large events, ranging from exhibitions to receptions. The layout of the concourse level is ideal, facilitating swift movement of large numbers of people. For smaller events our Core 2 area would be best suited.

Room Layouts

Layout type Capacity
Banquet 800
Reception 3000
Click here for room layout guide
Concourse - Core 2
Max Capacity 350

Bring your event to life in our magnificent Grandstand galleria. Light cascades into an awe-inspiring space, providing the perfect environment for a variety of large events, ranging from exhibitions to receptions. The layout of the concourse level is ideal, facilitating swift movement of large numbers of people. For smaller events our Core 2 area would be best suited.

Room Layouts

Layout type Capacity
Banquet 250
Cabaret 200
Reception 350
Theatre 300
Click here for room layout guide
Royal Ascot Racing Club - North
Max Capacity 150

This prestigious facility on Level 2 of the Grandstand, combines modern luxury with classic style. With feature bar area and exclusive terrace with views of racecourse and winning post, the Royal Ascot Racing Club is ideal for networking with guests or clients. It has access onto a private balcony, natural daylight, Wi-Fi and disabled access

Room Layouts

Layout type Capacity
Banquet 80
Reception 150
Click here for room layout guide

Room Dimensions (in metres)

Length Width Height
23.20 7.50 3.90
Royal Ascot Racing Club - South
Max Capacity 200

This prestigious facility on Level 2 of the Grandstand, combines modern luxury with classic style. With feature bar area and exclusive terrace with views of racecourse and winning post, the Royal Ascot Racing Club is ideal for networking with guests or clients. It has access onto a private balcony, natural daylight, Wi-Fi and disabled access

Room Layouts

Layout type Capacity
Banquet 100
Cabaret 120
Dinner Dance 70
Reception 200
Theatre 180
Click here for room layout guide

Room Dimensions (in metres)

Length Width Height
38.90 7.00 5.10
Ascot Authority Suite
Max Capacity 120

Ascot Authority Suite provides an exclusive facility for all occasions. This contemporary venue is one of the most prestigious areas of the racecourse. Situated at the heart of the magnificent grandstand, this Suite has its own balcony looking over the winning post with direct views of the Royal Box. Natural daylight plentiful, black outs available

Room Layouts

Layout type Capacity
Banquet 100
Boardroom 50
Cabaret 80
Classroom 50
Dinner Dance 60
Reception 100
Theatre 120
Click here for room layout guide

Room Dimensions (in metres)

Length Width Height
17.50 7.30 3.50
Jockeys' Weighing Room
Max Capacity 50

The Jockeys' Weighing Room is the heart of the racecourse, where the stars of the sport check they are carrying the right weight before emerging into the parade ring to meet up with their mounts before taking to the track. As the Jockeys' inner sanctum, this space is ideal for a private dinner or meeting

Room Layouts

Layout type Capacity
Banquet 20
Boardroom 20
Cabaret 16
Reception 50
Click here for room layout guide
Hospitality Suite - Single
Max Capacity 15

Single Private Boxes all have natural daylight with a balcony that overlooks the track. Located in the Grandstand, they provide a perfect environment for an executive meeting/ interview or breakout space. Each is fitted with a 42” flat screen television monitor, configured for data and DVD presentations, and has its own small kitchen and Wi-Fi

Room Layouts

Layout type Capacity
Banquet 12
Boardroom 12
Cabaret 6
Classroom 4
Reception 15
Theatre 10
Click here for room layout guide

Room Dimensions (in metres)

Length Width Height
4.70 3.50 2.90
Hospitality Suite - Double
Max Capacity 30

Double Private Boxes all have natural daylight with a balcony that overlooks the track. Located in the Grandstand, they provide a perfect environment for an executive meeting/ interview or breakout space. Each is fitted with a 42” flat screen television monitor, configured for data and DVD presentations, and has its own small kitchen and Wi-Fi

Room Layouts

Layout type Capacity
Banquet 24
Boardroom 24
Cabaret 16
Classroom 8
Reception 30
Theatre 20
Click here for room layout guide

Room Dimensions (in metres)

Length Width Height
5.30 7.10 3.90
Hospitality Suite - Triple
Max Capacity 40

Triple Private Boxes all have natural daylight with a balcony that overlooks the track. Located in the Grandstand, they provide a perfect environment for an executive meeting/ interview or breakout space. Each is fitted with a 42” flat screen television monitor, configured for data and DVD presentations, and has its own small kitchen and Wi-Fi

Room Layouts

Layout type Capacity
Banquet 30
Boardroom 30
Cabaret 24
Classroom 12
Reception 40
Theatre 25
Click here for room layout guide

Room Dimensions (in metres)

Length Width Height
10.80 7.10 2.90
Entire 4th Floor
Max Capacity 2000

Room Layouts

Layout type Capacity
Reception 2000
Click here for room layout guide

Room Dimensions (in metres)

Length Width Height
0.00 0.00 6.00
King Edward VII Suite
Max Capacity 50

The famous English monarch, whose race, the prestigious King Edward VII Stakes, takes place annually on the Wednesday of Royal Ascot, also lends his name to this regal venue. The Suite offers excellent natural daylight and comfortably caters for theatre style meetings for up to 46 delegates or receptions for 50.

Room Layouts

Layout type Capacity
Banquet 40
Boardroom 30
Cabaret 32
Classroom 20
Reception 50
Theatre 50
Click here for room layout guide

Room Dimensions (in metres)

Length Width Height
11.80 5.10 2.50
Hamilton Suite
Max Capacity 35

The traditional splendour of the Hamilton Suite provides an exquisite setting for an intimate dinner or classic boardroom meeting. Enjoying abundant natural daylight and, adorned with historic Ascot memorabilia, the Hamilton offers guests beautiful views of the Ascot lawns sweeping up to the Parade Ring and Grandstand.

Room Layouts

Layout type Capacity
Banquet 30
Boardroom 16
Cabaret 24
Classroom 12
Reception 35
Theatre 25
Click here for room layout guide

Room Dimensions (in metres)

Length Width Height
6.80 6.40 2.40
Old Paddock Suite
Max Capacity 350

The Old Paddock Suite is a grade 2-listed building located in its own private area by the pre-parade ring. With view over the grandstand and a large grassed area in front of the suite, this room is the perfect location for a summer parties or conferences. The Old Paddock has disabled access, natural daylight and Wi-Fi access throughout

Room Layouts

Layout type Capacity
Banquet 200
Cabaret 160
Classroom 120
Dinner Dance 160
Reception 350
Theatre 200
Click here for room layout guide

Room Dimensions (in metres)

Length Width Height
17.40 17.30 3.60
Furlong Club (July to October)
Max Capacity 1000

The Furlong Club is a fully functional semi-permanent structured marquee next to the grandstand and is perfect to host a summer party or a dinner. Opening up onto a two-layer balcony overlooking the straight mile, it is ideal to host a BBQ or food stalls Below is a grassed area, perfect for drinks reception or team building, weather permitting

Room Layouts

Layout type Capacity
Banquet 550
Cabaret 50
Classroom 400
Dinner Dance 500
Reception 1000
Theatre 900
Click here for room layout guide

Room Dimensions (in metres)

Length Width Height
65.00 15.00 0.00
Panoramic Suite
Max Capacity 250

As the name suggests, the Panoramic Suite boasts unrivalled views across Ascot and the surrounding areas. Located at the top of the grandstand, guests can enjoy a trackside position whilst also enjoying views down the straight mile from the suite's private balcony and roof terrace, making this an ideal venue for private dinners and receptions.

Room Layouts

Layout type Capacity
Banquet 200
Dinner Dance 120
Reception 250
Theatre 200
Click here for room layout guide

Room Dimensions (in metres)

Length Width Height
27.00 8.00 3.20

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Ascot Racecourse

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